Free church volunteer roster
One clean directory of your people — contact info, team membership, serving positions, tags — that stays current because everyone works from the same copy. Import your spreadsheet in minutes and retire it for good. Free, for real.
Import your people. Upload the spreadsheet you already have — names, emails, phones come straight in. Duplicates are skipped automatically.
Organize your team. Put people on your serving team and tag what they can do — sound, vocals, greeting, check-in, preschool.
Keep it current, together. Your whole staff works from the same roster. Export back to a spreadsheet any time — your data is never locked in.
What you get, free
This is the real feature from the Ministry Planner workspace — not a trimmed-down demo.
Nothing to buy, nothing expires.
Names, phones, emails, campuses, tags, and serving history — searchable and filterable instead of buried in tab seventeen of a spreadsheet only one person understands. Add someone once and every list they belong to updates.
The Positions board turns your roster into a serving depth chart: every role in a column, every trained person tagged to it. The question 'who else can run sound?' finally has an instant answer.
Your roster lives alongside a team space with chat, docs, and projects — so the people list and the conversation about the people are finally in the same place.
Service planning, the teaching calendar, events, groups, extra teams, campuses and PCO/CCB sync live in the paid plans — $9.99/mo for the whole church, no per-volunteer fees. The roster stays free either way.
See pricing →Questions before you dive in
Is this really a free church volunteer roster?
Yes. The free plan gives you the real Ministry Planner people directory and positions board — free for 1 team and up to 50 volunteers, no credit card, no expiring trial. Paid plans (from $9.99/mo) add more teams and the rest of the workspace.
Can I import the spreadsheet we use today?
Yes — upload a CSV with names, emails, and phone numbers and your roster is populated in about a minute. Duplicate emails are skipped automatically, and you can export everything back out any time, so there's no lock-in.
We also need to schedule these volunteers. Is that included?
Scheduling is its own free tool. If putting people on a schedule with RSVP links is what you're after, sign up for the free scheduler instead — it includes this entire roster plus the scheduling boards, so you get both. This page's plan is for churches that just need the directory.
Do volunteers see the roster?
No — the roster is a staff tool. Only the people you invite to your workspace can see it, and personal details stay inside your church's account.
What happens when we pass 50 volunteers?
The free plan caps at 50 people; the Plant plan at $9.99/mo raises the limits and adds up to 3 teams. Everything you've entered carries over exactly as it is.
Retire the spreadsheet this week.
Import your people in minutes and give your whole staff one roster that's always current.