Ministry Planner
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Every module · One platform

Every tool your church needs to run the week.

Ministry Planner replaces the scattered pile of apps churches juggle — planning, scheduling, chat, documents, people, and projects — with one connected workspace. No per-user fees.

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Service PlanningTeaching & SermonsVolunteers & TeamsCommunicationProjects & Tasks

The headline features

Ten modules that carry the weight of every Sunday.

Select a feature to preview it
Service Planner · The Master Matrix
ROW / DATE05/1005/17
PassageSongs 1:1-61:7-2:17
Worship set4 songs · 19m5 songs
TeacherRyan B.Dean H.

Explore by area

Go deeper into the work each team does.

SERVICE PLANNING

Everything that makes Sunday run.

From the master matrix down to the printed run sheet — plan worship, elements, and timing in one place, together.

Explore service planning →
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Master Matrix grid
Year-at-a-glance planning with inline editing and per-week time totals.
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Multi-campus planning
Shared rows set once; campus rows edited per location.
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Worship & song library
Per-Sunday keys and lengths, drag-to-reorder, a CCLI-ready library.
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Media on every item
Attach charts and click tracks; play audio right in the planner.
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Run sheet email + RSVP
Personalized run sheets with secure one-tap Accept / Decline links.
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Real-time co-planning
Presence avatars and per-cell “who’s typing” as your team plans live.
TEACHING & SERMON PLANNING

A year of teaching, mapped.

Plan series and messages long before they air — with auto-linking, version history, and a visual timeline.

Explore teaching tools →
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Yearly teaching calendar
A spreadsheet-style master plan with color-coded readiness dots.
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Smart series & drag-to-fill
Type a series name to auto-link it, then drag to assign weeks at once.
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Series library timeline
Every series on a visual year-Gantt with active, unscheduled, and archived tabs.
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Series & message planner
Big idea, art direction, teaching notes, and creative status per week.
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Automatic version history
Snapshots every couple of minutes; preview, label, and restore any version.
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Scripture passage preview
Hover any reference to read the full passage inline.
VOLUNTEER SCHEDULING & TEAMS

Coverage you can see at a glance.

Give every ministry its own workspace and keep every serving slot filled — without chasing replies.

See volunteer scheduling →
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Per-team workspaces
Toggle chat, projects, roster, calendar, and more per team.
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Roster & coverage bars
Color-coded green / amber / red staffing across every service time.
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No-login RSVP requests
Volunteers accept or decline from a secure personal link.
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Smart scheduling helpers
Preferred roles, serving frequency, and “last served” suggestions.
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Recurring serving dates
Weekly, bi-weekly, or monthly schedules generated in one go.
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Coverage reporting & export
Download the schedule as a spreadsheet or .ics calendar.
COMMUNICATION & COLLABORATION

Every conversation, in context.

Chat, direct messages, and a built-in AI assistant — all encrypted and connected to the work.

Explore communication →
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Ask AI assistant
Plain-English answers grounded only in your church’s real data.
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Unified workspace inbox
Tasks, DMs, group chats, and team channels with live unread badges.
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Team chat channels
Slack-style channels in every hub — no separate subscription.
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Direct & group messages
One-on-one or named group chats with push alerts.
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Encrypted messaging
Plain text is never stored — across DMs, channels, and projects.
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Real-time notifications
Messages appear instantly with push previews on every device.
PROJECTS & TASKS

Keep every initiative moving.

Boards, tasks, and templates for every ministry — plus a personal board that pulls it all together.

Explore projects & tasks →
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Project boards
List or Kanban with progress bars, owners, and status pills.
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Tasks with assignees
Multiple assignees, due dates, attachments, and overdue flags.
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Reusable templates
Recreate a project in seconds with due dates auto-shifted.
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Cross-team dashboard
Roll up every project with completion % and overdue counts.
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My Tasks board
Everything assigned to you, plus private to-dos and recurring tasks.
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Due-date reminders
An automatic “due tomorrow” push the night before.

And everything else

The rest of the platform, at a glance.

Documents & Editing

✓Real-time co-editing with presence
✓Comments & threaded discussions
✓Automatic version history
✓Public magic links — no login
✓Live planner blocks in docs
✓Table-style meeting notes

Church Calendar

✓Month, week & day views
✓Auto-pulled services & deadlines
✓Color-coded categories & filters
✓Manual church-wide events
✓Subscribe in Google / Apple / Outlook
✓Per-team calendar pages

Groups / Life Groups

✓Group rosters with roles
✓Analytics & growth dashboard
✓Automatic group health flags
✓Email a whole group at once
✓Self-service roster updates
✓Multi-campus group sharing

People & Directory

✓Searchable people directory
✓Rich person profiles
✓Connect / follow-up pipeline
✓Milestones & spiritual pathways
✓Bulk CSV & Planning Center import
✓Family & household links

Integrations

✓Planning Center two-way sync
✓Push schedules to PCO
✓Google Drive & Sheets export
✓Two-way texting with volunteers
✓One-bill Stripe checkout
✓Encrypted access keys

Admin & Branding

✓White-label app branding
✓Custom domain & mobile app build
✓Multi-campus support
✓Role-based permissions
✓Guided 6-step onboarding
✓Billing & plan management

Why it feels different

Connected by design, not by duct tape.

Real-time collaboration

Presence avatars and live cursors everywhere your team plans together.

One-tap RSVP, no login

Volunteers confirm from a single secure link — email, phone, or app.

Automatic version history

Every plan and doc snapshots itself, so nothing is ever lost.

Deeply connected

Calendar, dashboard, and docs all pull from the same plans, in sync.

One platform. Every team. Built for church staff.

Invite your whole staff today, or take the live demo for a spin first — no signup required.

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One flat price for your whole team · Cancel anytime · Set up in an afternoon

Ministry Planner

Where church staff plan, coordinate, and prepare for every Sunday — alongside the tools you already use.

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