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VBS Planning Templates

Five tabs that hold your whole VBS: the countdown checklist, the budget, the volunteer math, the daily schedule, and the supply run.

Free forever, no email required. Download one, rename anything, and use it however it helps your church.

Or use our free church event planning software →

Free downloadable templates:

ABCD
1TaskOwnerDueStatus2Pick VBS week + rain-backup weekDirectorJan 15Done3Choose theme / curriculumDirectorJan 31In progress4Recruit crew leaders (1 per 5 kids)Kids leadMay 15
Countdown ChecklistBudgetVolunteersDaily Schedule

The VBS Master Plan

Owners, dates, budget numbers, and volunteer counts filled in — a VBS mid-planning.

Download .xlsx
ABC
1ChildCrewAllergies2Emma R.Crew 2Peanuts3Noah T.Crew 14Ava M.Crew 35
Countdown ChecklistBudgetVolunteersDaily Schedule

Registration Tracker

The kid roster: crews, parent contacts, allergies flagged loud, pickup authorization, and live crew counts.

Download .xlsx
ABCD
1TaskOwnerDueStatus2345
Countdown ChecklistBudgetVolunteersDaily Schedule

Blank

The full task list, schedule, and formulas with the sample data cleared — start fresh.

Download .xlsx

Would you rather use our free church event planning software instead?

It does the same thing these templates do — except it chases the sign-ups, reminds the people who said yes, and stays current without anyone re-sending a file. We think you’ll find it easier. It’s free for your whole team, and you can keep the templates either way.

Create your free accountSee the live demo →

No credit card · No expiring trial · Upgrade only if you outgrow it

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