Free church event planning software
Create the whole event in one pass — every day, every station, every volunteer — then run it from one workspace instead of six spreadsheets and a group text. Camps, retreats, fall festivals, Christmas programs. Free, for real.
Create the event in one pass. Name it, pick the date range, toggle the actual event days — up to 31 — and the whole structure is built for you.
Build each day's itinerary. A run-of-show per day: sessions, stations, supplies, lesson plans. Change a time once and everyone sees it.
Staff it from the coverage board. See every role's coverage at a glance, assign people, and send one-tap RSVP links — no volunteer accounts needed.
What you get, free
This is the real feature from the Ministry Planner workspace — not a trimmed-down demo.
Nothing to buy, nothing expires.
Pick the dates, toggle the days that count, and the event exists: a day-by-day itinerary, a volunteer roster, a task board, chat, and documents — all connected, all visible to everyone helping. No more asking which version of the schedule is the real one.
Your events live in one list with live status — planning, happening now, done — so next year's VBS starts from this year's playbook instead of a blank page.
Multi-day events get a real per-day plan. Tuesday's stations aren't Wednesday's, and the people serving Tuesday see exactly Tuesday.
A second active event, Sunday volunteer scheduling, the Service Planner and the Series Library live in the paid plans — $9.99/mo for the whole church, no per-volunteer fees. One event at a time stays free either way.
See pricing →Questions before you dive in
Is this really free church event planning software?
Yes. The free plan is the real Ministry Planner event workspace — the same day-by-day itineraries, coverage board, RSVP links, chat, and documents paid churches use — free for one active event at a time with up to 50 people, no credit card and no expiring trial.
What counts as one event?
One active event — a VBS week, a Christmas program, a retreat — with as many event days as it needs (up to 31). When it wraps, archive it and start the next one; archived events stay viewable, so next year you plan from this year's playbook.
Does it work for VBS specifically?
It was practically built for VBS: each day gets its own station schedule and lesson plans, the coverage board shows which stations still need people, and volunteers confirm from their phone. It works the same for camps, fall festivals, and Christmas productions.
Do volunteers need an account or an app?
No. When you assign someone, they get a personal email link showing their day and role, and they confirm or decline in one tap. Nothing to download, no passwords.
What happens when we outgrow the free plan?
Upgrade whenever you're ready — the Plant plan is $9.99/mo and removes the one-event limit while adding the rest of the workspace: Sunday scheduling, service planning, and more. Everything you've built carries over exactly as it is.
Your next event, out of the group text.
Set it up this afternoon — days, stations, and volunteers in one place your whole team can see.