For Volunteer Coordinators
Church volunteer scheduling without the chasing.
Send it once. Know who's coming before Saturday.
You send the schedule. You wait. You send a reminder. You wait. You text individually. Sunday comes and you still don't know for certain who's showing up. There's a better way — and it starts with removing the friction for your volunteers.
The Problem
You're spending half your week chasing confirmations.
It's Thursday morning and your schedule is half full. You sent the email Monday. You sent a reminder Wednesday. Now you're pulling out your phone to individually text the people who haven't responded. "Hey, just making sure you're still good for Sunday?"
It's the same text you sent last week. The same text you'll send next week. Your volunteers aren't uncommitted — your system is creating friction where there should be flow. They get the email, see they have to download an app, create an account, remember a password — and close their phone.
Remove the friction. The confirmations follow.
Live Fill Status
Know exactly which slots are still open.
A real week in the scheduler. Every role across both service times, who has confirmed, who is still pending, and who is due to serve next — without sending a single follow-up text.
A real Ministry Planner workspace — not a mockup.
Built for Volunteer Coordinators
Frictionless scheduling from the service plan to the volunteer's inbox.
Personalized Runsheets by Email
When you schedule a volunteer, they receive a personalized runsheet by email — their call time, their specific role, and the context for that Sunday. Everything they need to show up ready.
- Personalized with their name, role, and call time
- Service context from the teaching calendar
- Sent automatically when you finalize the schedule
No App. No Account. One Click.
Volunteers confirm directly from the email — no app download, no account creation, no password to remember. One tap. That's it. The confirmation registers immediately in your service planner.
- One-click RSVP from email
- No app download required
- No volunteer account needed
Real-Time Fill Status
As volunteers confirm, the fill status updates live in your service planner. See at a glance which roles are filled, which are pending, and which need attention — without sending a single follow-up.
- Live fill status per role and service
- See confirmed, pending, and declined at a glance
- Know who's coming before Thursday, not Sunday
Get Your Week Back
When confirmation comes in automatically, you stop being a text-message-reminder service and go back to being a pastor to your volunteers. Coffee with a new family. Check-in with someone going through a hard season. That's what your week should look like.
- Less time chasing, more time leading
- Volunteer history and frequency tracking
- Build a team that actually stays
Free templates
Is your volunteer schedule still a Google Sheet? Ours is better than most — free, with the gap highlighting and burnout math built in. Start there if you are not ready for software yet.
Send the schedule once. Know who's coming before Saturday.
When you remove the friction for the volunteer, the confirmations actually come in. And when the confirmations come in automatically, you get your week back.
Stop chasing confirmations.
Start leading your volunteers.
One flat price for your whole team · Cancel anytime · Set up in an afternoon