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Church Event Planning Checklist Templates

From “we should do something this fall” to tear-down — every step, in order, with the ones churches forget built in.

Free forever, no email required. Download one, rename anything, and use it however it helps your church.

Or use our free church event planning software →

Free downloadable templates:

Church Event Planning Checklist
EventFall Kickoff Picnic
Date & timeSun, Sept 6 — after service
8+ weeks out
☐Define the purpose and the win
☐Pick the date — check school AND community calendars
☐Draft the budget and get it approved

The Event Checklist

The overview block filled in for a fall picnic, so “the win” makes sense in context.

Download .docx
Church Event Planning Checklist
EventFall Kickoff Picnic
Date & timeSun, Sept 6 — after service
TimeWhatWho
8:00Setup crew arrivesMarcus
9:30Check-in opensLily
2:00Tear-downAll leads

Day-Of Run Sheet

The single page you run the day from: timed cues, leads with phone numbers, vendors, and the emergency block.

Download .docx
Church Event Planning Checklist
Event
Date & time
8+ weeks out

Blank

Every checklist phase intact, overview and team table emptied for your event.

Download .docx

Would you rather use our free church event planning software instead?

It does the same thing these templates do — except it chases the sign-ups, reminds the people who said yes, and stays current without anyone re-sending a file. We think you’ll find it easier. It’s free for your whole team, and you can keep the templates either way.

Create your free accountSee the live demo →

No credit card · No expiring trial · Upgrade only if you outgrow it

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