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Ministry-Specific Team Hubs

Ministry team management with a focused home for every team.

Other platforms dump your entire church into one overwhelming database. Ministry Planner gives Worship, Tech, Students, and Guest Services their own dedicated workspaces — with exactly the tools they need, and none of the clutter they don't.

See it live in the demo Get started
ScopedWorkspaces
Per-TeamPlanning Suite
Built-InChat & Groups

The Old Way

✕One shared spreadsheet everyone's afraid to edit
✕Kids Ministry leads see the Worship team's chord charts
✕Tasks and docs buried under other teams' noise
✕Volunteers get emails about services they're not serving at
✕No clear ownership — everything is everyone's problem

The Ministry Planner Way

✓Every ministry gets its own workspace with planning tools
✓Students, Young Adults, Kids — each get their own Service Planner
✓Groups, projects, docs, and chat scoped to the team
✓Analytics show attendance, engagement, and fill rates
✓Team leads own their space — no admin bottleneck
TEAM DASHBOARD

A focused home for every ministry.

Each ministry gets its own workspace — a dashboard scoped only to their team. Your Worship team sees their service schedule, their projects, and their docs. Your Kids Ministry sees theirs. No noise, no clutter.

✓Isolated workspace per ministry
✓At-a-glance team stats and upcoming services
✓Quick access to team docs, projects, and people
✓Customizable by team leads — each hub looks the way they want
See team hubs live→
Worship Team · Dashboard
WT
Worship Team
12 members · Main Campus
3
Upcoming Services
5
Open Tasks
8
Team Documents
NEXT SERVICE
13JUL
Sunday Morning Worship
9:00 AM · 6/7 filled
PLANNING TOOLS

Every ministry gets their own planning suite.

Teams like Students, Young Adults, or Kids Ministry don't share the main worship calendar — they get their own Service Planner, Series Planner, and Teaching Calendar. Plan series, schedule services, and build run sheets independently.

✓Per-team Teaching Calendar for sermon and lesson planning
✓Team-scoped Series Planner for multi-week series
✓Dedicated Service Planner with team-specific roles and needs
✓Completely independent from the main worship planning flow
See planning tools live→
Students Ministry · Planning
SM
Students Ministry
Their own planning suite
📅
Teaching CalendarPlan lessons & series
→
📚
Series Planner4-week summer series
→
🎵
Service PlannerRun sheets & team needs
→
Independent from main worship planning — fully scoped to this team
GROUPS

Organize people into groups within each team.

Small groups, Bible studies, volunteer crews, or leadership cohorts — Groups live inside each team hub. Track attendance, communicate with members, and manage group-level details without leaving the team workspace.

✓Create groups within any team — small groups, crews, cohorts
✓Group-level member lists and communication
✓Attendance tracking per group meeting
✓Leaders manage their own groups without admin access
See groups live→
Students Ministry · Groups
Groups3 groups · 36 members
W
Wednesday Night Bible Study12 members · Led by Pastor Mike
→
S
Sunday School — Grade 6-818 members · Led by Amy Torres
→
L
Leadership Cohort6 members · Led by Sarah Johnson
→
TEAM CHAT

Built-in messaging where the work lives.

Every team hub includes a Slack-style chat — no third-party subscription required. Create topic channels, pin important messages, and keep team conversations where the work is.

✓Multi-channel messaging per team
✓Pin messages to surface key info
✓Realtime delivery — see messages the moment they're sent
✓Thread replies to keep conversations organized
See team chat live→
Worship Team · #weekend-prep
weekend-prep4 members
SJ
SarahSlides are uploaded for this Sunday
Awesome, running keys at 8am 🎹
MD
MikeSound check at 7:45 — see you there
Message #weekend-prep...
PROJECTS & TASKS

Track goals without the org-wide chaos.

Each team can manage their own projects, assign tasks, and track deadlines — all within their hub. No mixing Kids Ministry to-dos with Worship Team projects.

✓Kanban and list-style task views
✓Assign tasks to team members with due dates
✓Convert notes from meetings directly into tasks
✓Team-scoped project boards — no cross-team clutter
See projects live→
Worship Team · Projects
Summer Prep4 tasks · 1 complete
✓
Update Sunday setlistmedium
SJ
Book guest vocalist for Easterhigh
ML
Order new monitor wedgeslow
TB
Schedule mid-week rehearsalmedium
RN
ANALYTICS

See how your team is doing at a glance.

Team analytics surface attendance trends, volunteer engagement, and scheduling coverage — so leaders can spot issues before they become problems. No spreadsheets, no manual counting.

✓Attendance trends over time for services and groups
✓Volunteer participation and scheduling frequency
✓Fill-rate tracking across weeks and campuses
✓Exportable reports for leadership meetings
See analytics live→
Students Ministry · Analytics
Attendance TrendLast 6 weeks
W1
W2
W3
W4
W5
W6
90%Avg Fill Rate
24Active Volunteers
+12%vs Last Month

Explore more

See what else Ministry Planner can do.

Planning Workflow

From Teaching Calendar to Sunday — all connected.

Volunteer Scheduling

Define team needs, track fill status, manage RSVPs.

Give every team the space to thrive.

Set up your first team hub in minutes.

Get started See live demo

One flat price for your whole team · Cancel anytime · Set up in an afternoon

Ministry PlannerMinistry Planner

Where church staff plan, coordinate, and prepare for every Sunday — alongside the tools you already use.

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